Mili vs Generic AI Note-takers

Why advisors are choosing an

AI workforce over a transcription app

See Mili in action
Compare features

No bots join meetings

Completely invisible to clients

No recordings created

Only secure transcripts

AI agent suite

8+ agents beyond just notes

Advanced analytics

Track referrals & opportunities

There is no comparison.

Generic AI note-takers record meetings. Mili transforms your entire practice. Even our Meeting Agent alone outperforms Otter, Fireflies, or Fathom - handling preparation, notes, follow-ups, CRM updates, and compliance.

The other 7 agents? They schedule meetings, onboard clients, research prospects, and automate your whole workflow. It's like comparing a notepad to a full team.

Mili vs Generic AI note-takers

Detailed feature comparison

Features
Mili Meeting Agent
AI Note-takers (Otter, Fathom, Fireflies etc)
Data Privacy

Meeting Privacy

Client Control

PII Protection

Compliance

Recording Storage

Security Standards

Data Retention

Consent Handling

Compatibility

Meeting Types

Customization

Pre-meeting Preparation

Integrations

Notepad/ Scratchpad

Download Notes as Doc/PDF

Accessibility & Ease of Use

Setup Process

Support for iOS & Android

Support for Mac & Windows

Support Model

Training

Analytics & Features

Meeting analytics

Client engagement metrics & insights

Client wants and concerns

Referrals tracking

Personalized gift recommendations

Customer funnel reports

Client Profiles

Ask AI Feature

Admin Access Control

Create Teams

Pricing & Access

Trial Period

Meeting Limits

Assistant Access

No AI bot joins the meet - fully private

Full meeting control - 'Pause' & 'Resume'

Advanced & configurable PII Redaction

No audio recordings created or stored

SOC 2 Type 2 and ISO 27001 certified

All AI outputs with custom retention policies

Flexible consent mechanisms (verbal, audio, email, virtual background)

Virtual, in-person, phone calls

White-glove customization for templates & emails

Deep & custom integrations with your tech stack

Built-in scratchpad for collaboration

Available with custom branding

White-glove onboarding & training

Available as an app

Available as a native app & on browser

Dedicated success manager

Personalized for your firm

Available (in Client Insights Engine (CIE))

Available (in CIE)

Available (in CIE)

Available (in CIE)

Available (in CIE)

Available (in CIE)

Available

Available

Available

Available

14 days

Unlimited for Spark, Accelerate & Infinity

Complimentary seats

AI Note-taker bot joins all meetings

No pause during sensitive sections

No PII redaction - SSNs, account numbers stored

Audio/video recordings stored with sensitive client info

Variable security standards

No custom retention options

One-size-fits-all consent

Focused on virtual meetings

Limited template modifications

Basic meeting preparation

CRM data push

Not available

Not available

Majorly self-serve

Available as an app

Available as native app & on browser

Email support only

Generic help docs

Basic transcription metrics

Not available

Not available

Not available

Not available

Not available

Not available

Keyword search at best, if available

Limited controls

Built for solo users, not advice teams

7 - 14 days (variable)

Variable

Fully paid up seats only

Why leading advice firms choose Mili over Generic AI note-takers

Built for compliance, not just convenience

Generic tools create recordings. When Otter or Fireflies records your client meetings, they're storing audio files full of SSNs, account numbers, and sensitive financial discussions.

One data breach, one subpoena, one regulatory audit - and you're exposed.

Mili was built from day one with enterprise-grade compliance and security.

"We love that Mili doesn't create recordings. When we talk to clients about how we're using Mili and what it's doing for us, they're completely comfortable with that. No recordings means compliance is much easier and simpler, and quite frankly, it puts clients' minds at ease."

John Woolley
Managing Director and Chief Investment Officer
No audio or video recordings ever created or stored
Advanced & configurable PII redaction
SOC 2 Type II and ISO 27001 certified
Custom retention policies you control
Full audit trail for every interaction

Notes that actually understand wealth management

Generic tools hear "Four O one K." Mili Agent understands retirement planning.

Advisors tell us generic transcripts are "word salad" - walls of text that miss the point.

Mili captures what matters.

"Before Mili, everything was manual - taking notes during meetings was always a hassle. I'd miss important small details. Now Mili captures things that a human wouldn't think was important enough, but later becomes crucial for client experience. The notes are beautifully formatted and capture 95% of what I would have taken down."

Alana Wells
Alana Wells
Chief Operations Officer, Avion Wealth
Custom templates for every meeting type
Detailed financial data extraction
Client DNA and relationship mapping
Risk tolerance changes and life events
Referral opportunities and introductions

AI agents that transform your workflow

Generic tools stop at transcription.

Mili's AI agents handle the tasks that eat up your day.

"Mili's become my best friend. She's phenomenal - intuitive, with fantastic organization of topics. It's taken something I absolutely dreaded and brought excitement to it. My team loves it because they can take those notes and understand everything we talked about. It's like they were in the meeting with us."

Jamie Banks
Partner, Smallwood CPA
Scheduling Agent ends email ping-pong
Data Management Agent updates all systems
Onboarding Agent opens accounts in days
Prospect Research Agent preps you automatically
8+ agents working together seamlessly

Privacy your clients will appreciate

Generic Tool's AI bot joins with a "recording" sign. Not exactly building trust.

Mili is different.

"Clients always expect us to use software like this - they see it with doctors and other professionals. But what they appreciate is that Mili doesn't have that faceless recording assistant joining meetings. We work with high-net-worth individuals who value their privacy. They feel more comfortable knowing it's just us in the meeting."

Devin DeLapp
Devin DeLapp
Financial Advisor, SFMG Wealth Advisors
No visible bot joining meetings
Pause/resume control for sensitive topics
Works for in-person meetings too
Custom consent capture workflows
Full control over what gets captured

Integration that connects your entire tech stack

Generic tools create another silo. One more place to check.

Mili deeply integrates across your whole wealth management ecosystem.

"Mili automatically creates tasks with due dates - like when we discussed doing something in Q4, she set September 30th as the due date. Everything uploads automatically to Salesforce. What saves 15-45 minutes per client interaction depending on complexity. That's 30 hours a week saved across 15 meetings."

Omar Ahmadieh
Omar Ahmadieah
Partner and Financial Advisor, JM Brown Financial Partners
Update notes, tasks, and custom fields—not just basic summaries
Trigger CRM workflows automatically based on meeting content
Sync with financial planning tools like eMoney and RightCapital
Connect custodian platforms for real-time portfolio updates
One meeting updates every system—no duplicate data entry

Insights that grow your practice

Generic tools tell you Bob talked for 12 minutes.

Mili identifies the referral and tells you Bob’s brother needs estate planning.

"I wouldn't have thought to put certain details in notes, but I'm so glad Mili captures them. When clients mention their father's birthday or their daughters love horseback riding - these aren't things we'd have written down before. But when there's a service team transfer, the new advisor walks in knowing everything about the client, not just bare bones information."

Raoul Celerier
Raoul Celerier
Co-Managing Partner, Austin Private Wealth
Track referral sources and success
Identify cross-selling opportunities
Monitor client engagement metrics
Benchmark advisor performance
Surface latent opportunities

Ready to become the advisor you've always wanted to be?

This isn't about software. It's about finally having the capacity to spot every opportunity, deepen every relationship, and grow your practice the way you've always envisioned.

Mili makes you irreplaceable.

Meet Mili
Try mili free for 14 days